Interested in hosting an event at Vail?

Request for Proposal

Vail Mountain and The Town of Vail have consistently been leaders in delivering world-class calendars of events that grow partner brands, generate revenue, and support causes both locally and globally. The special events on our mountain and in our town will complement our industry-leading brand and reinforce our guests’ Experience of a Lifetime while at our resorts or within our community, creating long-lasting memories of their time in this valley. We are currently accepting exciting, imaginative and appropriate proposals for special events on Vail Mountain that align with our brand and uphold the unparalleled experiences that we provide to our guests.

Vail gives special consideration to sustainable event practices. Environmental and community impact should be well thought out. Waste diversion, energy use, and charitable components are crucial to the event evaluation process.

All winter event proposals are due each year by September 1, while summer event proposals are due by April 1. These deadlines apply to both Vail Mountain and the USFS. Town of Vail deadlines may vary and should be determined by contacting them directly. Applicants may need to complete all three applications below, which will be reviewed after the aforementioned deadlines.


Application Deadlines:

August 1 – Winter Event proposals due

February 1 – Summer Event proposals due

Download the Vail Mountain New Event Application form.

Download the Vail Mountain Repeat Event Application (for returning events).

Additional information for your event (for returning events).

Town of Vail 2019 Event Funding RFP Application open Annually in August

Download the White River National Forest Application.

For Town of Vail and USFS permits, please complete those applications as required by the details of your event, and return to them directly.