Experience Bar

Plan Your Trip

Book online or call 888-500-5155 (+1-970-496-4910) to speak with a local expert.

Vail RFP

Request for Proposals

Interested in hosting an event at Vail?

Vail Mountain and The Town of Vail have consistently been leaders in delivering world-class calendars of events that grow partner brands, generate revenue, and support causes both locally and globally. The special events on our mountain and in our town will complement our industry-leading brand and reinforce our guests’ Experience of a Lifetime while at our resorts or within our community, creating long-lasting memories of their time in this valley. We are currently accepting exciting, imaginative and appropriate proposals for special events on Vail Mountain that align with our brand and uphold the unparalleled experiences that we provide to our guests.  

Vail gives special consideration to sustainable event practices. Environmental and community impact should be well thought out. Waste diversion, energy use, and charitable components are crucial to the event evaluation process.

All winter event proposals are due each year by July 15th, while summer event proposals are due by February 15th. These deadlines apply to both Vail Mountain and the USFS. Town of Vail deadlines may vary and should be determined by contacting them directly. Applicants may need to complete all three applications below, which will be reviewed after the aforementioned deadlines.

Application Deadlines:

July 15th – Winter Event proposals due

February 15th – Summer Event proposals due 

Download Vail Mountain’s RFP Application. 

Download the Town of Vail 2017 Event Funding RFP Application.
Please download and send back the completed Application to LWaniuk@vailgov.com

Download the White River National Forest Application.


Did you know that your browser is out of date?

To get the best possible experience using our websites we recommend that you upgrade to a newer browser. A list of the most popular web browsers can be found below.

Click on an icon to go to the download page.